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The Basic Principles Of Secretarial Handling Of Official Documents

2010/12/27 16:45:00 85

The principle of seeking truth from facts

Document processing

The work must be carried out in depth, in connection with the masses, in investigation and research, and in a conscientious and responsible manner, for the starting point and final purpose of official documents is to solve practical problems.

Official business

One of the methods and tools that must be used in the face of practical problems.

If we do not go deep into the actual situation, we must go all in to investigate the real situation, but we must go into the mire of bureaucratism, formalism and clerical doctrine, and make the official documents become a rubbish dump full of official words, stereotypes, empty words, big words and rubbish, which are divorced from reality, so that the bureaucratic wind of exaggerating, exaggeration, bookishness, blind command and arbitrary conclusion will encroach upon the healthy body of the organs and organizations.

Therefore, document processing must be an effective communication of information. Practitioners of document processing should proceed from objective reality, listen to the voice of the masses and grass-roots units, faithfully reflect the real situation, do not take the initiative into consideration, do not arbitrarily exaggerate and narrow the problem, do not hide contradictions, and report both good news and bad news.

At the same time, practitioners of document processing must be able to accurately analyze and judge the nature, authenticity, right and wrong and feasibility of various situations and materials collected, and draw correct conclusions from objective facts by scientific methodology.

To identify problems, ask questions, analyze problems, and ultimately fall to solve problems effectively.

Therefore, in the practice of document processing, the most important thing is to point out the specific methods, means, channels and measures to solve the problem.

　

Streamlining

Principles

Streamlining is the guarantee of the accuracy, convenience and efficiency of official document processing.

"Hard copy" has always been a prominent problem that puzzles official document processing activities to achieve high efficiency.

The leaders of the party and the government have repeatedly demanded "eight opposing parties" and advocated "moving Wenshan to fill the sea". However, these problems have not been well solved.

Today, commodity economy and society require higher timeliness of official document processing activities and stricter quality requirements. Therefore, we must simplify and simplify.

First of all, the article should be short and precise. The format, structure and type of the document should be simplified.

Secondly, we should strive to streamline the operation procedures of official documents, reduce unnecessary levels and work links, merge some links and formalities, gradually improve the processing methods, effectively control procedures, reduce the chance of errors, and ultimately realize the process of gradual simplification.

Third, the practitioner of document processing must get rid of the old idea which is cumbersome, multi-level and effective, and set up a sense of simplification, and realize that simple and easy procedures, responsibilities to people's work arrangements, and standardized methods and tools of strong functions are the right and effective ways to ensure the handling of official documents.

Super secretary network

The principle of high efficiency

Efficiency and quality are dependent on each other. High efficiency depends not only on fast rhythm, high timeliness, but also on the high quality of document processing. Only by doing every job and every link accurately, meticulously, carefully and thoughtfully, can all documents be processed by the official document processing system and the group behavior can be completed according to the quality.

The quality of document processing involves all elements of the document processing activity, which involves every link of the work process, and involves the evaluation index system.

First of all, quality depends not only on hard factors such as equipment, materials, materials, tools, but also on many subjective factors such as human effort, information assurance and system perfection. Only in two aspects can we achieve high quality and efficiency.

Otherwise, it is only a one-sided emphasis on speed, emphasis on speed, emphasis on objective equipment and material conditions. It is possible that "Haste makes waste", and tends to be heavy but not heavy.