Self Examination Official Document Writing And Processing Examination Point: Printing

The printing of official documents refers to the printing of official documents issued.

We should pay attention to the following questions when printing official documents.

(1) the official documents should be kept faithful to the original manuscript, and the text, punctuation, symbols, format of the manuscript, as well as the level and paragraphs of the manuscript should not be altered at will.

If the original manuscript is found to be unsuitable, it must be approved by the secretary or the office department before it can be changed.

(2)

The official document must be accurate, accurate and elegant.

Neat and clear, the size of the font is appropriate, the title is medium and striking, the arrangement is dense and appropriate, which meets the format requirements and is easy to read and handle.

(3) no official document should be printed.

Official documents must be printed at the bottom of the last page to indicate the date of printing and the number of copies issued.

(4) we must pay attention to confidentiality when printing official documents, and we should not allow outsiders to browse through manuscripts and print them.

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Confidential documents should be specially assigned or sent to the designated printing plant for printing.

It is necessary to strengthen the management and timely supervision of the printing plate, wax pages, waste pages and samples.

Prevent the occurrence of leakage and leakage.

(5) registration system should be set up for official documents.

The contents of the registration include the name, the sending unit, the delivery time, the number of printed articles, the time of printing, the name of the pickup person, the name of the printer, etc.

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The proofreading of official documents refers to the correction of the pcript of official documents, the printmaking draft and the original manuscript issued by the leader, so as to modify and eliminate errors in writing and typesetting.

Proofreading is the last examination of the quality of documents. It is a very meticulous work. It requires to eliminate errors and ensure that the characters are accurate and formatted.

All printed documents must be strictly proofread for duplication.

There are two ways to proofread official documents: one is proofreading one or two times by printing units, then one by proofreading by contractors; the other is entirely responsible for proofreading by contractors.

We must pay attention to the following points in proofreading official documents:

(1) the proofreading of documents must be based on the original manuscript.

If the printing unit is found to have any errors or problems in the manuscript during the process, it should check with the undertaker, and it is not allowed to change the original text at will, so as to avoid any wrong modification due to business ignorance or misinformation.

(2) the method of proofreading should be based on two person pairs in principle. In ancient China, the proofreading was called "Tong Chou (school)", and two people were not allowed to do so, and the word error was eliminated with high vigilance.

The general document should be "one school, one reading" (that is, the first two people sing the school once compared to the original manuscript, and the other one scrutinize it again); the important document should adhere to the "two schools read first"; the special important document should also adhere to the "two reading of two schools".

When reading a manuscript, you should read it together with punctuation marks and subsections. The key word should also indicate what word it is, so as to avoid omission.

(3) the wrong words and missing words found in proofreading must be marked with a clear color pen and a unified proofreading symbol. The words or symbols that must be altered on the print proofs must be taken out and not added or deleted.

(4) after the completion of the proofreading, the additional labels, the issuing procedures, etc. of the documents, such as the format of the document, the head of the paper, and the end of the article, shall be comprehensively reviewed. After checking the correct ones, the proofreader will sign the sample and copy it.