Document Writing And Processing Test: Proofreading

The proofreading of official documents refers to the correction of the pcript of official documents, the printmaking draft and the original manuscript issued by the leader, so as to modify and eliminate errors in writing and typesetting.

There are two ways to proofread official documents: one is proofreading one or two times by printing units, then one by proofreading by contractors; the other is entirely responsible for proofreading by contractors.

Proofreading

We must pay attention to the following points:

(1) the proofreading of documents must be based on the original manuscript.

If the printing unit is found to have any errors or problems in the manuscript during the process, it should check with the undertaker, and it is not allowed to change the original text at will, so as to avoid any wrong modification due to business ignorance or misinformation.

(2)

In principle, we should practise the double person system. In ancient China, we called proofreading as "Tong Chou (school)". The two party did not let it get rid of the word error with high vigilance.

The general document should be "one school, one reading" (that is, the first two people sing the school once compared to the original manuscript, and the other one scrutinize it again).

We should also adhere to the two reading of two schools.

When reading a manuscript, you should read it together with punctuation marks and subsections. The key word should also indicate what word it is, so as to avoid omission.

(3) the wrong words and missing words found in proofreading must be marked with a clear color pen and a unified proofreading symbol. The words or symbols that must be altered on the print proofs must be taken out and not added or deleted.

(4) after the completion of the proofreading, the additional labels, the issuing procedures, etc. of the documents, such as the format of the document, the head of the paper, and the end of the article, shall be comprehensively reviewed. After checking the correct ones, the proofreader will sign the sample and copy it.

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The printing of official documents refers to the printing of official documents issued.

We should pay attention to the following questions when printing official documents.

(1) the official documents should be kept faithful to the original manuscript, and the text, punctuation, symbols, format of the manuscript, as well as the level and paragraphs of the manuscript should not be altered at will.

If the original manuscript is found to be unsuitable, it must be approved by the secretary or the office department before it can be changed.

(2) to print official documents, we must make sure that the characters are accurate, the design is beautiful and generous, the page is neat and clear, the font size is right, the title is medium and striking, the arrangement is dense and appropriate, and it meets the format requirements and is easy to read and handle.

(3) no official document should be printed.

Official documents must be printed at the bottom of the last page to indicate the date of printing and the number of copies issued.

(4) we should pay attention to confidentiality when printing official documents, and not allow outsiders to browse through manuscripts and printed documents.

Confidential documents should be specially assigned or sent to the designated printing plant for printing.

It is necessary to strengthen the management and timely supervision of the printing plate, wax pages, waste pages and samples.

Prevent the occurrence of leakage and leakage.

(5) registration system should be set up for official documents.

The contents of the registration include the name, the sending unit, the delivery time, the number of printed articles, the time of printing, the name of the pickup person, the name of the printer, etc.